107 NE Monroe Peoria, Illinois 61602-1070

Employment Opportunities

Applications to download may be found at the bottom of this page.

Peoria Public Library is accepting applications for

BUDGET AND FINANCE COORDINATOR

To apply, please submit your Cover Letter, Resume and Application Form

in person or via email

Or mail to:

Peoria Public Library

ATTN: Michelle Decker

107 NE Monroe St.

Peoria, IL 61602-1070

MichelleDecker@ppl.peoria.lib.il.us

The application deadline is 5:00 p.m., Friday, February 22, 2019

Application form is available at www.peoriapubliclibrary.org

Click on Careers at PPL

JOB DESCRIPTION

BUDGET AND FINANCE COORDINATOR

Annual Salary: 35,194

JOB SUMMARY

Provides comprehensive administrative support in the Administration Office; oversees the library’s accounts payable and receivable; tracks funds; assists with budget and audit preparations; processes staff payroll; performs other duties as assigned. Reports to Deputy Director.

ESSENTIAL FUNCTIONS

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Greets visitors; provides information about the library or directs/refers those inquiring to the appropriate resource or staff person;

Answers phone calls; responds to visitors’ problems; refers calls to the appropriate staff person;

Receives employment applications;

May open and close the office;

Counts, verifies and records daily cash deposits from all locations;

Maintains records on all library income sources;

Prepares weekly and monthly cash deposits of all library funds;

Audits monthly cash reports from branches;

Maintains ledger entries of all financial transactions;

Completes purchase order requests from department heads; verifies packing slips match invoices;

Prepares vouchers for monthly expenses; submits invoices for approval by the board; records all payments and maintains all expenditure files; collects and distributes checks;

Balances petty cash and Gifts and Memorial /Endowment accounts; makes deposits; writes checks; maintains detailed account records; calculates monthly reimbursements to petty cash checking account;

Assists the Executive Director and Deputy Director with financial reports, budget and financial projections; assists with annual budget preparation; works with City staff on annual audit;

Prepares and maintains a variety of financial and statistical reports;

In the absence of the Administrative Assistant, coordinates library staff payroll; monitors and verifies employee time records; prepares information for paycheck processing; prepares paychecks for distribution;

Posts pay information; verifies all employee deductions;

Prepares monthly and quarterly wage reports for unemployment insurance;

Provides administrative support to the Board of Trustees Finance Committee;

Keeps records of all inventory of equipment and reports to the appraisal company;

Works with the Treasurer of the Friends of Peoria Public Library and tracks book sale revenue; tracks income from Friends merchandise and provides it to the Friends.

Coordinates all building insurance policies & documents, applies for Certificates of Insurance as needed, submits insurance claims and works with the claims adjustor(s), collects data for the annual Workers Comp audit.

May be required to work in multiple locations and on any of the 7 days of the workweek (Sunday – Saturday);

Attends meetings and participates in committees and organizations that further the library’s mission and goals; and

Keeps abreast of library developments by attending workshops, webinars, and educational programs and reading periodicals and specialized literature; attends staff meetings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The employee is expected to perform or possess the following:

 

Ability to gain working knowledge of Peoria Public Library’s policies and procedures;

Ability to act as a representative of Peoria Public Library to the public;

Thorough knowledge of basic bookkeeping and accounting principles, including budget preparation;

Ability to maintain the highest levels of confidentiality;

Ability to effectively and efficiently organize, track, and maintain financial records;

Ability to establish priorities and organize workload;

Ability to maintain a pleasant and productive working atmosphere;

Ability to keep all relevant parties informed of all major issues and to recommend changes as appropriate;

Ability to work and communicate effectively with diverse individuals (customers and staff) in order to accomplish library and department goals and objectives;

Ability to effectively communicate and present information to others;

Ability to establish and maintain effective working relationships with other staff and community groups; and

Knowledge of Microsoft Office Suite, the Internet, email systems, and other relevant software packages and office machines.

Knowledge of PowerSchool Fund Accounting and Payroll Accounting software is preferred.

EDUCATION AND EXPERIENCE

High School Diploma or G.E.D., and

Five years relevant experience.

Or equivalent combination of technical training, experience or education.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work requires occasional physical effort in the handling of moderately light materials of up to 20 pounds.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

 

 

 

The Peoria Public Library will provide all residents books, other printed materials, new technologies, and programs that stimulate personal intellectual growth and development, and provide a satisfying experience that nurtures a love of reading and the joy of discovery.

 

Peoria Public Library is accepting applications for

MANAGER OF PUBLIC RELATIONS SERVICES

 

To apply, please submit your Cover Letter, Resume and Application Form

in person or via email

Or mail to:

Peoria Public Library

ATTN: Michelle Decker

107 NE Monroe St.

Peoria, IL  61602-1070

MichelleDecker@ppl.peoria.lib.il.us

 

The application deadline is 5:00 p.m., Friday, March 22, 2019

 

Application form is available at www.peoriapubliclibrary.org

Click on Careers at PPL

 

JOB DESCRIPTION

 

MANAGER OF PUBLIC RELATIONS SERVICES

 


 

Salary: 64,064                  


 

JOB SUMMARY

 

Manages and coordinates all activities that increase the public’s awareness of library programs, services and products through print and electronic publications, publicity campaigns, special programming and community outreach; performs other duties as assigned.  Reports to Executive Director.                                                                                                                               


 

ESSENTIAL FUNCTIONS

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

 

  • Works with library leadership to set public relations goals and strategies; monitors progress towards them;
  • Analyzes and evaluates library publicity needs; advises Executive Director and other library leadership on technologies and strategies to help create increased awareness of the library in the community;
  • Supervises graphic artist and assigned interns; recruits; trains; monitors workflow; reviews work; and performs performance evaluations;
  • Provides guidance and direction to staff on PR goals, standards of service and staff development; identifies and resolves personnel issues; models expected behaviors;
  • Cultivates and maintains positive relationships with local officials, government entities, public service organizations, Friends, community groups, and the public; liaisons with community groups and develops partnerships as appropriate;
  • Performs outreach and represents the library in the community and at appropriate events, fairs, and professional organizations;
  • Ensures that community groups are kept informed of library programs and services; works with library staff to develops outreach materials;
  • Prepares all news releases, public service announcements and feature stories utilizing both print and electronic resources; acts as host and/or spokesperson on library-generated media as appropriate;
  • Coordinates all publicity for library and Friends of the library sponsored events and programs;
  • Prepares flyers, brochures, bookmarks, bibliographies, posters; edits the newsletter;
  • Schedules, coordinates and promotes major library awareness campaigns including library card campaign, library referendum and fundraisers;
  • Develops and monitors the PR budget; develops projections of needs and expenses; recommends budget adjustments; authorizes and monitors PR expenses;
  • May be required to work in multiple locations and on any of the 7 days of the workweek (Sunday – Saturday);
  • Attends meetings and participates in committees and organizations that further the library’s mission and goals; and
  • Keeps abreast of library developments and public relations practices by attending workshops and educational programs and reading periodicals and specialized literature; attends staff meetings.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The employee is expected to perform or possess the following:

 

  1. Ability to gain thorough knowledge of Peoria Public Library’s policies and procedures;
  2. Ability to act as a representative of Peoria Public Library to the public;
  3. Effective decision-making skills with strong customer focus;
  4. Extensive knowledge in all aspects of public relations including developing and disseminating print and electronic resources and public speaking;
  5. Ability to plan, implement and evaluate PR services;
  6. Ability to effectively develop, manage and monitor PR budgets and expenses; 
  7. Ability to accurately identify and respond to the needs of the library in a timely fashion;
  8. Ability to effectively supervise and motivate staff;
  9. Ability to communicate and work effectively with diverse individuals (customers and staff) in order to accomplish library and PR goals and objectives;
  10. Ability to maintain a pleasant and productive working atmosphere;
  11. Ability to keep all relevant parties informed of all major issues and to recommend changes as appropriate;
  12. Ability to establish and maintain effective working relationships with other staff;
  13. Knowledge of electronic resources, including the Internet and database information management;
  14. Ability to operate relevant computer systems, including hardware and software, computer networks, and office machines and other equipment; and
  15. Ability to obtain a valid IL driver’s license.

 

EDUCATION AND EXPERIENCE

  1. BA/BS in communications, marketing or a related field;
  2. Five years relevant experience;
  3. OR equivalent combination of technical training, education or experience.

 

PHYSICAL AND ENVIRONMENTAL CONDITIONS  

 

Work requires light physical effort in the handling of light materials in non-strenuous work positions up to 20 pounds.

 

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations and traffic signals when driving.


 

 


The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Student Page

The Peoria Public Library is accepting applications for the position of Page. Must be age 16 or older.  College students must be currently enrolled in classes. Applications will be accepted in the Adminstrative Office (3rd Floor) Attn: Michelle Decker/H.R,; Peoria Public Library, 107 NE Monroe St.,  Peoria, IL 61602-1070. The application may also be faxed to   (309) 497-2007.

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