Student Page

The Peoria Public Library is accepting applications for the position of Page. Must be age 16 or older.  College students must be currently enrolled in classes. Applications will be accepted in the Administrative Office (3rd Floor) Attn: Michelle Decker /H.R,; Peoria Public Library, 107 NE Monroe St., Peoria, IL 61602-1070, michelledecker@ppl.peoria.lib.il.us. The application may also be faxed to (309) 497-2007.

Peoria Public Library is accepting applications for

ADMINISTRATIVE ASSISTANT

Currently assigned to the Main Library, Administration Office.

To apply, please submit your Cover Letter, Resume and Application Form

in person or via email to

MichelleDecker@ppl.peoria.lib.il.us

Or mail to:

Peoria Public Library

ATTN: Michelle Decker

107 NE Monroe St.

Peoria, IL 61602-1070

The application deadline is 5:00 p.m., Thursday, July 2, 2020

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

Annual Wages $35,194.00

JOB SUMMARY

Provides comprehensive support in the Administration Office; provides assistance to library leadership by serving as a staff resource for human resources functions, prepares staff payroll, purchases supplies; performs other duties as assigned. Reports to Deputy Director.

ESSENTIAL FUNCTIONS

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Greets visitors; provides information about the library or directs/refers those inquiring to the appropriate resource or staff person;
• Answers phone calls; responds to customer concerns; refers calls to the appropriate staff person;
• Receives employment applications; posts and advertises openings;
• Counts, verifies and records daily cash deposit from all locations at least one a week, more often if Finance & Budget Coordinator is out of office;
• Oversees and tracks the library supply budget; processes purchase orders from managers; tracks and orders supplies; conducts research to find the best price;
• Receives and processes all supply request forms; fills orders from the supply and paper room; contacts the departments when their supply orders have been filled and ready for pick up; sends requested supplies to branches;
• Performs various clerical tasks including word processing, data entry, copying, faxing, distribution of information or materials; types and prepares letters, labels, lists and other correspondence; maintains various office files; distributes incoming mail;
• Prepares all mail merges; prepares and sorts labels for bulk mailing;
• May open and close the office;
• Coordinates library staff payroll; prepares information to send to City Payroll Supervisor for check processing; prepares checks for distribution; verifies all employee deductions;
• Coordinates with the City of Peoria Payroll Supervisor all requests pertaining to payroll, such as deductions for Federal 1040 remittance of back taxes;
• Prepares protests for unemployment benefits when required;
• Serves as resource to staff on HR information including personnel policies and benefits information;
• Participates with Administration in union negotiations by attending meetings and providing information from the collective bargaining agreement and employee policy manual;
• Works with the City of Peoria Human Resources Coordinator on notification, orientation and providing information when requested;
• Maintains employee personnel records and files; maintains vacation and sick leave records; responds to requests for personnel information;
• Posts pay for performance documents to HR Docs;
• Notifies supervisors of probationary review deadlines;
• Processes new and retiring/resigning employees;
• Schedules employment interviews, replies to employment applicants;
• Notifies the City of Peoria and AFSCME of new employees, transfers, promotions, etc.;
• Processes Workman’s Compensation claims, notifications to the insurance company, and annual reporting to the Government and Insurance company;
• May be required to work in multiple locations and on any of the 7 days of the workweek (Sunday – Saturday);
• Attends meetings and participates in committees and organizations that further the library’s mission and goals; and
• Keeps abreast of library developments by attending workshops, webinars, and educational programs and reading periodicals and specialized literature; attends staff meetings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The employee is expected to perform or possess the following:

1. Ability to gain working knowledge of Peoria Public Library’s policies and procedures;
2. Ability to act as a representative of Peoria Public Library to the public;
3. Knowledge of human resources practices and the library’s human resources policies;
4. Ability to maintain the highest levels of confidentiality;
5. Ability to effectively and efficiently organize, track, and maintain personnel records;
6. Superior organization skills and dedication to completing projects in a timely manner;
7. Ability to maintain a pleasant and productive working atmosphere;
8. Ability to keep all relevant parties informed of all major issues and to recommend changes as appropriate;
9. Ability to work and communicate effectively with diverse individuals (customers and staff) in order to accomplish library and department goals and objectives;
10. Ability to establish and maintain effective working relationships with other staff and community groups; and
11. Proficiency in Microsoft Office Suite, the Internet, e-mailing systems, relevant HRIS systems and other relevant software packages and office machines.

EDUCATION AND EXPERIENCE

1. Bachelor’s Degree or
2. Five years relevant office experience.
3. Or equivalent combination of technical training, experience or education.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work requires light physical effort in the handling of moderately light materials in non-strenuous work positions up to 40 pounds.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations. Work may involve occasional exposure to office chemicals.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.